Swimcloud makes it simple to manage meet entries for your team. Whether you’re running a dual meet or preparing for championships, our entry tools are designed to save you time and reduce errors. Entries created in Swimcloud are fully compatible with major systems, including Hy-Tek, TeamUnify, SwimTopia, and Splash, allowing you to work seamlessly with any meet host.
This article walks you through the step-by-step process of setting your roster, entering events, reviewing entries, and submitting them.
👉 Note: Looking for details on what’s included with Swimcloud Free vs. Pro? See Meet Entries in Swimcloud: Free vs. Pro.
Article Contents
Step 1: Set Your Meet Roster
Before entering swimmers, declare who will attend the meet.
Go to the Swimmers tab of the meet.
Select “Yes” in the Attending column.
To mark multiple swimmers at once, select them and use the bulk action.
If your meet includes different event categories (JV/Varsity), assign those here.
Step 2: Enter Events
Adding Entries by Event
From the Home tab, click Add entries by event.
Select an event from the list.
Click Add entries to access your roster.
Filter by “attending” swimmers and set the date range for seed times (if allowed).
📹 Help Video: Adding Entries by Event
Adding Entries by Swimmer
From the Home tab, click Add entries by swimmer.
Select the swimmer.
Click Add entries under their name to choose events.
📹 Help Video: Adding Entries by Swimmer
Suggesting a Lineup (Pro)
Swimcloud Pro uses your team’s data to suggest the strongest lineup.
Make sure you have uploaded recent results for the most accurate recommendations.
Review suggestions carefully and approve before finalizing.
Entering Relays
Select a relay event.
Click Add relay.
Use the dropdown to assign swimmers (best splits are displayed).
Add alternates if needed.
Use aggregate time if you want to enter the seed time as a total.
Click Save.
Importing an Entry File
Swimcloud accepts entry files from Hy-Tek, TeamUnify, SwimTopia, and Splash.
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From the Home tab, click Import entries.
Or, if you have already started entries, you can click the 3-Dot edit menu to import a new entry file (image below)
Upload the entry file from your computer.
Choose whether to replace or merge with existing entries.
Review imported entries, print reports, and click Submit.
Step 3: Reviewing, Editing, Exporting, and Printing Entries
Click the meet Home tab
Review by Events, Swimmers, or Errors.
Use the 3-dot menu to:
Import/export files
Print reports
Delete/move swimmers
Step 4: Submit Your Entries
⚠️ Important: This step only applies to meets being run on Swimcloud or where Swimcloud is hosting entries. Confirm that the meet host is accepting entries through Swimcloud before submitting.
Click Submit to finalize.
Meet administrators are notified.
Entries are hidden from other teams until the deadline passes.
You’ll receive an emailed confirmation.
🔄 Unsubmit your entries anytime before the deadline, edit, and resubmit.
📹 Help Video: Submitting Entries
Entry Deadlines & Rules
Coaches can edit entries until the deadline.
Meets cannot be seeded until the deadline passes.
The Rules tab (editable by meet admins) shows deadlines.
After the deadline, administrators can view/download entries and seed the meet.
Additional Resources
Access more detailed help articles and support options.