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Preparing for your Meet Manager Training

  • Updated

Congratulations! You're decided to take the next step towards 21st century meet management. To ensure your success, we encourage you to set-up an individual training session or join one of our regular office hours.

Download your onboarding checklist

If you have scheduled an individual training session, you will need to complete the following items. If not, your training session will need to be rescheduled.

 

At Least 7 Days in Advance

  • Schedule your onboarding with a member of the Swimcloud Team. Once confirmed, you will receive a calendar invite along with a Zoom link.
  • Onboarding must be scheduled at least seven days prior to your first meet.
  • Your onboarding session will require the use of your timing system and should be scheduled when it is available.
  • Your onboarding should involve you and anyone who will be running your meets.

24 Hours In Advance

  • Download and install Zoom workplace onto your meet manager computer.
  • Download & Install Swimcloud Meet Manager
  • Build a meet on Swimcloud with the following settings
    • Teams: Invite one team in addition to yours
    • Date: Set to the day of your training
    • Entry Limits: No Restrictions
    • Seeding: Four Lanes
    • Seed Preferences: Lane Based
    • Your Team - Odd Lanes
    • Opposing Team - Even Lanes
    • Scoring: No Restrictions
    • Events: Set up the following events
      • 50 Free, Any Gender, Timed Finals
      • 50 Back, Any Gender, Timed Finals
      • 50 Breast, Any Gender, Timed Finals
      • 50 Fly, Any Gender, Timed Finals
    • Email your trainer with a link to the meet so that they can do entries for the opposing team
      Do entries for your team, entering 3-4 swimmers in each event.

Day of Scheduled Training

    • Set up Your Timing System
    • Plug a backup button into Lanes 1-4 - We recommend using a deck cable instead of in-deck wiring so you don’t have to run back and forth)
    • Connect your timing system to your timing computer via the USB to Serial cable
    • Connect your timing system to the scoreboard
    • Test your internet connection
    • Prepare yourself for the easiest meet manager you’ve ever seen

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